Bookkeeping for Canadian business owners who have better things to do

We handle your books every month, so you can stop thinking about it

Request a callback

No prep needed. No pressure.

Your numbers are kept clean, accurate, and up to date, so you can trust what’s there when you need it.

You feel more organized and in control, even if bookkeeping has always felt outside your wheelhouse.

You’re supported by a team, you’re not doing this alone anymore.

“Heather has helped with our day-to-day bookkeeping needs for 10 years. Always willing to help and patiently explain any situation that comes up.”

— Wendy Mucklow, Mucklow Golf Inc.

You didn’t start your business to drown in admin work

You started your business to do the thing you love, not to spend your evenings staring at spreadsheets. If bookkeeping has been sitting on your to do list for longer than you’d like to admit, you’re in the right place.

You don’t need to have it together before you reach out. That’s literally what we do.

  • You're working to build your business and want more time to focus
  • You're tired of bookkeeping hanging over you constantly
  • You’re never sure if you’ve claimed the right expenses
  • You want the peace of mind that a team is supporting your business goals
  • Bookkeeping feels overwhelming and is causing you stress

How it works

Getting started is straightforward.
Here’s exactly what to expect

STEP

01

Book a free intro call

We have a relaxed 20-minute conversation about your business and figure out the right plan for you. No prep needed on your end.

STEP

02

We get you onboarded

Once you’re signed up, we walk you through everything. You’ll receive a simple onboarding checklist.

STEP

03

Grant us access to QuickBooks Online

We’ll guide you through this step. It takes about two minutes, and you only ever do it once.

STEP

04

Set up Dext and start uploading receipts

We help you get Dext connected so receipt capture is made easy. We’ll send you gentle reminders whenever we need documents from you, so nothing slips through the cracks.

STEP

05

We do the work

Every month we complete your data entry, categorization, and reconciliations. You don’t need to touch it.

STEP

06

We deliver your financial statements

Your completed Profit & Loss and Balance Sheet are ready for you every month.

From messy and behind to organized and confident

Doing it alone:

  • Receipts scattered everywhere
  • Uncertainty about missed deductions
  • Tax panic every filing season
  • Constant guilt about being "behind"

Working with our team:

  • Organized, accurate books every month
  • Peace of mind and predictability
  • A clear picture of your finances
  • Time and headspace for your actual work
Simple, clear plans for every stage

Pick the plan that fits where you are right now. You can always move up as your business grows.

Essentials

Up to 15 transactions/month
0
  • 1 bank account + 1 credit card
  • Data entry + reconciliation
  • Monthly financial statements
  • HST filings
  • 2x yearly check-in meetings
  • CRA-ready books at year- end

Momentum

Up to 30 transactions/month
0
  • 1 bank account + 1 credit card
  • Data entry + reconciliation
  • Monthly financial statements
  • HST filings
  • 2x yearly check-in meetings
  • CRA-ready books at year- end
MOST POPULAR

Clarity

Up to 50 transactions/month
0
  • 1 bank account + 1 credit card
  • Data entry + reconciliation
  • Monthly financial statements
  • HST filings
  • 2x yearly check-in meetings
  • CRA-ready books at year- end

All plans include CRA-ready books, no lock-in contracts, and a team that actually responds.

Not sure which plan fits?
Book a free intro call and we’ll figure it out together.

Request a callback

No prep needed. We’ll figure out the right fit together.

What we do for you every month
  • The work we handle
  • Data entry and transaction categorization
  • Account reconciliation
  • Monthly Profit & Loss + Balance Sheet, delivered to you
  • HST filings
  • Automated receipt reminders so nothing gets missed
  • CRA-ready books
  • What that means for you
  • Clean books you can actually trust
  • A team in your corner
  • No more tax time panic
  • One less thing living in the back of your mind

Everything is designed to be easy to keep up with, without bookkeeping becoming another thing you have to manage.

What Clients Are Saying

“The service and support that Heather Cairns has provided to us over the years is immeasurable.

Heather explains things in layman’s terms and works to ensure we are fully supported.

We truly value her work ethic, have and will continue to highly recommend her going forward.”
Lorie HanleyKempenfelt Community Players

“My husband and I have worked with Heather for the last 10 years with both of our small businesses.

She has helped with all of our day-to-day bookkeeping needs, reconciliation, managing relationship with CRA, audits, year ends, and anything else that was needed. She is always willing to help and get on a phone call to patiently explain any and all situations that come up.

Heather helps to keep me on track and is always willing to make recommendations as to how to make improvements. I recommend Heather Cairns and her bookkeeping services.”
Wendy MucklowMucklow Golf Inc.

“Heather Cairns is confident and knowledgeable of CRA practices; she articulately explains updates to our accounting software, as well as CRA requirements.

Equally important, she meets and exceeds our needs for internal reports and CRA submissions. Heather is respectful of our accounting budget by finding efficiencies that we didn’t even know we needed.

I appreciate her swift responsiveness to unexpected needs… I highly recommend Heather Cairns Bookkeeping Services.”
Karen McLellanRenovations by Rodgers

Why HC Bookkeeping Services?

At HC Bookkeeping Services, we have been supporting Canadian small business owners for over 15 years

We work with solo entrepreneurs, growing teams, and everyone in between across a wide range of industries and business models.

From first-time business owners to established companies, we help clients stay organized through thoughtful processes and ongoing support tailored to them and their business. We understand that no two businesses are exactly alike.

We approach every client with care, consistency, and context, because your books should work for your business, not the other way around.

We believe bookkeeping doesn’t have to feel overwhelming or stressful

With the right support in place, it can become something you trust is being handled properly which allows you to focus more of your time and energy on running your business.

Frequently
Asked
Questions

That’s very common — and exactly why people come to us. You don’t need to be perfectly organized to get started. We’ll help you get set up cleanly and move forward calmly.

Yes. We offer additional packages designed to support your business as it grows.

We provide structure and ongoing support that makes consistency easier month after month. You’re not doing it alone anymore.

Very little. Our goal is to remove bookkeeping from your mental load, not replace it with more to manage. You send us your receipts, we handle the rest.

We take a calm, judgment-free approach designed to support you where you are. No one here
is going to make you feel bad about where your books are right now.

Bookkeeping takes time, attention, and energy. Outsourcing frees up space for your life and for growing your business. Most of our clients tell us they wish they’d done it sooner.

Let’s make bookkeeping one less thing to think about.

You bring your business. We’ll handle the books — calmly, clearly, and consistently.

Request a callback

No prep needed. We’ll figure out the right fit together.

© 2026 Heather Cairns Bookkeeping Services.